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  • CSI AFRICA 2017, DEC 01 - 02
  • DHF 2017, DEC 15 - 16
  • LAA 2017, NOV 17 - 18
  • KKK BONN 2017, SEP 10
  • CSI CONGRESS 2017, JUN 28 - 01
  • IMAGING 2017, JUN 28
  • PFO 2017, JUN 28
  • CSI FOCUS INNOVATION 2017, JUN 28
  • CSI ASIA-PACIFIC 2018 , JAN 31-03
  • CSI UCSF 2017 , SEP 08-09
FULL CONFERENCE MANAGEMENT

Whenever you are looking to outsource one aspect of your meeting or require full conference management, cme4u can offer you services to suit your needs and to make your conference or meeting a success!

MIX OR MATCH FROM OUR
CORE BUSINESSES:

Management of Planning Conference

A timeline and communication plan is essential to make your conference successful. Cme4u has the experience to create your conference plan - not leaving anything to chance.

Finding a venue

Cme4u can research and secure a congress location.

Budget Management

The financing of a congress depends on several factors like participation fees, funding, exhibitions and sponsoring account for a decisive part of the revenues. These revenues have to primarily balance the costs for the venue, the amount, scale and distribution of print advertisement, technical equipment, catering and costs for speakers. The expenses for the congress management agency present a significant cost factor.
Depending on the wishes and objectives of our clients, cme4u will be primarily responsible for the economic success and the achievement of objectives. The congress budget will be regularly updated to you.

Sponsorship by industry

Cooperation with the industry is a relevant factor of success. Cme4u finds information on relevant industry partners, determines possible kinds of scope of services and monitors and observes vacant exhibition space.

Public Relations and Marketing

The planning, employment, coordination and control of all available marketing instruments play a vital role for the realization of your objectives. The following marketing instruments are successfully employed by cme4u to realize your aims:
Compiling a media plan, establishment and integration of a corporate design (print media, congress website) and compiling an updated postal and electronic mailing list.

Registration

The registration of participants by cme4u is characterized by a high degree of service orientation. We design registration forms, install an online registration and information hotline, provide and administer the database and perform statistical evaluations.

Communication with speakers

We provide speakers the information they need. We communicate expectations and establish a comfort level with presenters so they can focus on delivering quality presentations. This service includes forwarding of organizational and textual information, coordination of technical demands and personal assistance on site.

Transportation, hotel accommodations, travel advisory

We offer hotel accommodations to participants at reasonable group prices, booking of travels for speakers, we organize faculty transfers and sightseeing tours. Our professional hospitality staff handles any problem arising in addition to transfers, transportation and flight confirmations.

Certification

The evaluation of your event by certifying institutions is very important for most participants.
We find information on certifying institutions all over the world and file the event´s application for accreditation.

Technical support and Live Transmissions

In conjunction with one of our partners, we arrange Live Case Transmissions, simultaneous translators, communication systems for participants including phones, fax, Internet, video conferencing, organization intranet for management and have designed and managed an online content management process.

Post-event management

After the congress our job is not done. Our service includes the whole range of post-event management like letters of thanks, arrangements of transcription of audio recordings of presentations, settlement of outstanding invoices and expenses, production of final budget summary, evaluation and suggestions for follow on meetings.

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